A successful evacuation is not improvised when the alarm goes off. It is decided in the days before the show, when the exits are checked, roles are assigned and it is agreed who gives the signal. In Romania, the Colectiv nightclub tragedy of 30 October 2015 showed how quickly a packed venue can turn into a space with no way out.
What the law says
The general framework is set by Romanian Law no. 307/2006 on fire protection and by the General Rules approved by Ministry of Internal Affairs Order no. 163/2007. During activities with large audiences, access and evacuation routes must be kept clear and usable at all times. The venues subject to fire safety approval or authorisation are listed in Government Decision no. 571/2016, and responsibility for meeting the conditions lies with the venue operator and the organiser.
What we check on the day of the show
- all emergency exits are unlocked and open easily, in the direction of evacuation;
- aisles and stairways are not blocked by extra seats, equipment or scenery;
- emergency signage and lighting are working;
- fire extinguishers and hydrants are in place and accessible;
- there are no cars, fences or materials outside the exits that would block the flow;
- the number of spectators does not exceed the approved capacity of the venue.
What we agree with the organiser
Who gives the signal
The decision to stop the show and evacuate must rest with a single person, with a deputy. It is agreed in advance how the message reaches the stage, the sound desk and every officer.
Announcements to the audience
The announcement is written in advance, read calmly and points people to the exits. A code word is also agreed for the teams, so staff can take up their positions before the audience is told.
Who goes to each exit
Each exit has an assigned officer who opens it, directs the flow and confirms by radio when their area is clear.
People with special needs
Wheelchair users and people with reduced mobility have seats known in advance and an officer assigned to accompany them.
The assembly point
The outdoor area where the audience and staff gather, away from the access routes used by fire crews and ambulances.
“In the first minutes of an evacuation, people follow the calmest voice and the most visible door. Both have to be prepared in advance.”
Open flames and pyrotechnics
Pyrotechnic effects, indoor fireworks and open flames may only be used in accordance with the law, with authorised materials and qualified staff. The Emergency Situations Inspectorates repeatedly warn that the use of torches and candles in public venues during shows is prohibited. The security team checks that these rules are followed and stops any unauthorised use.
The walk-through before opening night
For new productions, or for venues where we are working for the first time, we walk the evacuation routes with the team before the first show. Each officer follows the route along which they will guide the audience and checks the time it takes and any obstacles.